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Schedule and time

Review timecards and fix missed punches

Use Weekly Timecards to scan for open punches, compare scheduled vs actual hours, and correct obvious errors before payroll.

5 min read · Updated Mar 18, 2026 · Managers reviewing timecards before payroll

Use Weekly Timecards before payroll so you can catch open punches, edited entries, and large hour differences while the week is still easy to fix.

The fastest review pattern is: scan exceptions first, fix open or wrong entries, then approve the clean rows.

Quick facts

Start here

  • The page compares scheduled hours, actual hours, and the delta for each day.
  • Open entries, late punches, early punches, and manual edits are all flagged in the table.
  • Managers can Edit, Close, Approve, Delete, or Re-open entries from the same page.
  • Once payroll is finalized, the week locks and entries can no longer be edited.

Step 1: Open the week and scan the exception columns

Start with Weekly Timecards

Go to Weekly Timecards.

Pick the right location and week before you start making approvals.

Weekly Timecards puts schedule comparison, punch photos, exceptions, and actions into one review table.

Prioritize the rows that need attention first

Look at Open, Late, Early, and Edited badges before you approve anything.

Large positive or negative deltas usually mean a missed punch, wrong punch time, or an unplanned shift.

Exception badges and large hour deltas tell you which rows to fix before you approve the clean timecards.

Step 2: Fix missed punches and obvious errors

  • Use Edit when the times are close but need a clean correction and reason.
  • Use Close when someone forgot to clock out and the entry is still open.
  • Use Delete for duplicate or clearly bad entries that should not count at all.
  • Review the punch photos when you need proof for a disputed in or out time.

Step 3: Approve the clean entries

Payroll lock stops edits

When the page says the week is locked because payroll has been finalized, timecards can no longer be edited from this screen.

Finish the review before payroll is closed so missed punches do not turn into manual payroll corrections later.

Approve one row at a time when you are still cleaning up the week, or use Approve All when the page is already clean.

If you approve something too early, use Re-open to send it back to the editable state.

Special cases to watch

  • Inactive employees can still appear here by name if they have timecards in the selected week. Review those entries like any other row.
  • If actual hours are much higher than scheduled hours, double-check whether the shift ran long or whether the clock-out time was missed.
  • If an employee worked but had no scheduled shift, confirm the reason before you approve the unplanned labor.

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