Schedule and time

Build and publish a weekly schedule

Review the live week, build the next week in the editor, and publish shifts so staff can see the final schedule.

5 min read · Updated Mar 18, 2026 · Managers building and publishing weekly shifts

Use Weekly Schedule to review what staff can already see, and use Schedule Editor to build the next week.

The clean manager flow is: review the current week, build the next week in the editor, then publish when coverage looks right.

Quick facts

Start here

  • The schedule page only shows published shifts.
  • The editor starts on the next week so managers can plan ahead.
  • Publishing sends staff schedule emails and updates the live schedule view.
  • Approved leave blocks scheduling in the editor for those dates.

Step 1: Review the live week

Open the published schedule first

Go to Weekly Schedule to see the shifts your team can already rely on.

Use the week picker and location selector to confirm you are looking at the right store and week.

The live schedule shows published shifts only, so it is the best place to confirm what staff should already see.
  1. 1 Pick the location before you judge coverage for the week.
  2. 2 Use the date picker or week arrows to review the right published week.
  3. 3 Scan the published shift blocks by day to spot thin coverage before you edit anything.

Use the live view to spot gaps

Look for empty hours, unbalanced coverage, or long solo stretches before you start editing.

If a published week is still wrong, make the fix in Schedule Editor and publish again after the change.

Scan the live weekly schedule for thin coverage before you start changing shifts in the editor.
  1. 1 Pick the location before you judge coverage for the week.
  2. 2 Use the date picker or week arrows to review the right published week.
  3. 3 Scan the published shift blocks by day to spot thin coverage before you edit anything.

Step 2: Build the next week in the editor

Open the editor and start with the next week

Go to Schedule Editor.

The editor defaults to the upcoming week, so you can plan ahead without changing the current live schedule first.

The editor lets managers assign shifts by person and day, copy weeks, and prepare draft shifts before publishing.
  1. 1 Choose the location and week you want to draft before making changes.
  2. 2 Import week is the fast starting point when the next schedule should follow a recent pattern.
  3. 3 This grid is where you add, move, and review draft shifts before publishing.
  4. 4 Publish sends the finished week live to staff after you review coverage.

Add, move, and copy shifts

Use the + buttons to add shifts, then assign the right role, date, time, and employee.

Drag shifts to a different cell when you need to move them, or import a previous week if you want a fast starting point.

  • Watch the totals row and the hours by employee as you build.
  • Keep an eye on unassigned shifts so nothing stays ownerless by mistake.
  • If the editor warns about approved leave, resolve that conflict before you save.
Use the schedule editor to add, move, and copy draft shifts before you publish the finished week.
  1. 1 Choose the location and week you want to draft before making changes.
  2. 2 Import week is the fast starting point when the next schedule should follow a recent pattern.
  3. 3 This grid is where you add, move, and review draft shifts before publishing.
  4. 4 Publish sends the finished week live to staff after you review coverage.

Step 3: Review and publish

What publish does

Publishing updates the live Weekly Schedule page.

Farin also sends schedule emails for the published week, so staff get the current version.

Before you publish, scan each day for coverage, role balance, and any accidental overlaps.

When the week is ready, click Publish in Schedule Editor.

When the week changes after publish

  • Open Schedule Editor, fix only the affected shifts, and publish again.
  • Use the published Weekly Schedule page to confirm the correction is now live.
  • If the change is tied to time off, review the leave request first in Leave Requests.