Production and purchasing

Build and maintain order guides for purchasing

Use order guides to make repeat purchasing faster, more consistent, and easier for new buyers to follow without guesswork.

4 min read · Updated Mar 18, 2026 · Managers and buyers building repeat purchasing flows

Use order guides when the same items are purchased again and again.

The setup work happens in Edit Order Guide, and the payoff shows up when buyers use Order Guide during real ordering.

Quick facts

Start here

Order guides reduce missed items and speed up repeat orders.
Good guides reflect how the buyer actually thinks, not only how the database is structured.
Review the guide after vendor, pack, or staple-item changes.

Step 1: Build the guide around repeat work

Group the items in a way that makes sense during a normal ordering session.
Keep rarely used items from crowding the core guide.

Edit Order Guide page with grouped purchasing items — Build the guide in the same order buyers think about repeat work so the list feels natural during ordering.

Step 2: Maintain it as the real buying pattern changes

Update the guide when vendors, pack sizes, or staple ingredients change.
Use Order Guide to test whether the guide feels fast during actual work.

Order Guide page used during live purchasing — The live guide is where you verify that the structure still works during real ordering, not only in setup.